Although the meeting was set a week later but the period of this one week was used on the meet up preparation.
Both parties was still at war and to prevent this meeting to be a trap that threaten the rulers of the two nations, both sides carried out strenuous checking. Few ten thousand soldiers were scattered around the meet up location that it would just wage a war. Both parties were only permitted with one follower.
At Icor’s end, surely a powerful mage be brought together. Therefore, the King has thought whether to have Miles escort him to find an opportunity to vanquish the queen during the meeting. But... after careful consideration, they decided to forego this option.
Once the queen is dead, Icor would fall into chaos. They might be able to score the territory of Carretas back but the Kingdom of Havenwright would sneak into a massive attack to capture Icor.