The business world is littered with dead documents that do nothing but waste
people's time. Reports no one reads, diagrams no one looks at, and specs that
never resemble the finished product. These things take forever to make but only
seconds to forget.
If you need to explain something, try getting real with it. Instead of describing
what something looks like, draw it. Instead of explaining what something sounds
like, hum it. Do everything you can to remove layers of abstraction.
The problem with abstractions (like reports and documents) is that they create
illusions of agreement. A hundred people can read the same words, but in their
heads, they're imagining a hundred different things.
That's why you want to get to something real right away. That's when you get
true understanding. It's like when we read about characters in a book--we each
picture them differently in our heads. But when we actually see people, we all
know exactly what they look like.
When the team at Alaska Airlines wanted to build a new Airport of the Future,
they didn't rely on blueprints and sketches. They got a warehouse and built
mock-ups using cardboard boxes for podiums, kiosks, and belts. The team then
built a small prototype in Anchorage to test systems with real passengers and
employees. The design that resulted from this getting-real process has
significantly reduced wait times and increased agent productivity.
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Widely admired furniture craftsman Sam Maloof felt it was impossible to
make a working drawing to show all the intricate and fine details that go into a
chair or stool. "Many times I do not know how a certain area is to be done until I
start working with a chisel, rasp, or whatever tool is needed for that particular
job," he said.
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That's the path we all should take. Get the chisel out and start making
something real. Anything else is just a distraction.